Request for Proposal: Executive Assistant (Contract)

Agencia Media is seeking a skilled and proactive executive assistant for a 6-month contract position. This role offers an exciting opportunity to support a mission-driven consultancy that partners with organizations to better serve audiences with news and information that tangibly improves lives.

The position requires 20 hours of work per month at $35/hour, with the potential for additional hours and contract extension based on performance. This is a U.S.-based remote position (CST or EST preferred).

Scope of Work

The selected candidate will provide comprehensive administrative support to ensure smooth operations and enhance productivity.

Key responsibilities include:

  • Calendaring and Email Management: Organizing schedules, managing correspondence, and ensuring timely follow-ups.

  • Travel and Logistics Support: Coordinating travel arrangements, accommodations, and itineraries.

  • Drafting Client Proposals & Reports: Assisting in preparing professional documents tailored to client needs.

  • Research & Development: Assisting in prospect or project research, such as competitive analysis, field research, surveys and user interviews.

  • Basic Bookkeeping: Managing expenses, invoices and financial records.

  • Occasional Personal Tasks: Handling ad hoc tasks as needed.

What We’re Seeking

We are seeking candidates who demonstrate:

  • Clear and Proactive Communication: Ability to convey information effectively and anticipate needs.

  • Problem-Solving Skills: Adeptness in navigating digital systems and software to find efficient solutions.

    • Key systems include: Google Workspace, Calendly, Slack, Fathom Video, Zapier, AirTable, Freshbooks, SimilarWeb, SEMRush, Canva and SquareSpace

  • Accuracy and Attention to Detail: Proven track record of thoroughness in administrative tasks, document preparation and data entry.

  • Excellent Writing and Editing Skills: Ability to produce written materials that are clear, consistent and professional. Familiarity with editorial style guides is a plus.

  • A passion for audience development, community engagement, or entrepreneurial journalism is a plus.

What You’ll Gain

This role offers:

  • Exposure to cutting-edge work in media innovation and civic engagement.

  • Opportunities to learn about audience development strategies and community-first approaches in journalism.

  • A chance to contribute meaningfully to projects that center underserved communities.

How To Apply

Interested candidates should submit the following to jobs@thisisagencia.com by 11:59 pm CT on May 30, 2025.

  1. Cover Letter: Highlight relevant experience, skills, and why you are interested in this role.

  2. Resume: Provide details of professional background and qualifications.

  3. References: Include at least two references from previous clients or employers.

  4. Work Samples (Optional): Examples of client proposals, reports or other communications you have drafted.

About Agencia Media

Founded by Amanda Zamora in 2024 after two decades of experience at leading news organizations like The Washington Post, ProPublica, The Texas Tribune, and The 19th, Agencia Media helps organizations better serve underserved audiences with news and information that tangibly improves lives. With a focus on narrative change, audience development, and sustainability, Agencia partners with mission-driven organizations to connect people with information—and each other—in an increasingly fragmented world.

Additional Information

Agencia Media LLC values discretion, professionalism and efficiency. The selected candidate will be expected to maintain confidentiality regarding sensitive company information.